Security and Compliance

An integrated portrait workflow is key for digital identification in facility management

Say goodbye to...

Expensive robots

Costly, inflexible and with poor image quality – makes everyone hate their portrait.

Lack of compliance

ID cards that don’t reflect the corporate visual guidelines, nor comply with required data handling

Unclear process ownership

Who is responsible for handling the portraits? HR? Marketing? The reception? You?

Outdated images

We all change over time – surely your corporate portrait needs to change once in a while

Manual handling

Too many hands and manual process are required to create a simple ID card and upload an image to the website

Weak security

When there is no clear guidelines, any kind of ID card looks legit once the frontline is breached.

Portraits: from a daily nuisance to the backbone of security

Portraits beyond decoration

In modern Identity & Access Management, employee portraits have evolved far beyond being a visual add-on. Today, they function as critical identifiers that connect physical access, digital systems and human interaction. A well-produced portrait supports instant recognition, builds trust between colleagues and plays an active role in how organisations manage access, onboarding and internal communication.

On-sight verification

When ID cards are carried visibly, portraits enable a form of everyday verification that technology alone cannot replace. Employees naturally notice unfamiliar faces and use the portrait as a point of reference — a simple but powerful layer of security embedded in daily behaviour.

Presence on digital platforms

Professional looking portraits can be used in all places where an employee represents the organisation – from online sales meeting, prospects and chats to email signatures.

Insights from Jyske Bank’s security specialist

Press play and watch as Dennis Foged Wittrup shares his perspective on the transition to a fully automated portrait process to ensure the new ID-card solution strengthens internal security, improves employee identification at all times and supports the bank’s broader digitalisation agenda.

And why portrait quality and consistency matter for secure identification, and how Eikonice enabled an efficient, scalable and controlled process across the organisation.

Built-in Compliance

Eikonice can manage portraits for several thousand employees through a fully automated, mobile phone based process that ensures consistent quality, secure handling, instant delivery and full compliance

A lost process now has organisational ownership

In many organisations, employee portraits live in fragmented systems and inconsistent processes. Marketing departments often invest heavily in high-quality executive photography for the C-level — portraits for the annual report, LinkedIn updates coordinated by PAs, or polished brand assets for public visibility.

Below C-level, however, portrait ownership becomes diffuse. Vice Presidents and department heads make their own decisions on how teams are presented, and most employees simply upload a personal photo of their own choosing into corporate systems.

Eikonice integrates directly with the bank’s new ID-card system and digital platforms, strengthens internal security, and provides long-term branding flexibility — including future rebranding and merger needs. In short, Jyske Bank has replaced manual, fragmented workflows with a scalable portrait infrastructure owened by Facility, that supports both security compliance and brand excellence

Branding and security walks hand in hand

The employee portrait is doing double duty: it’s your visual identity and your everyday credential. When portraits follow a consistent, brand-aligned style, your organisation looks coherent everywhere, from the website and “who-we-are” pages to Teams, email signatures, and the access card on the lanyard. And when those same portraits are reliably linked to ID cards and kept up to date as people join, change roles, or leave, security gets simpler too: faster verification at a glance, fewer outdated badges, less room for uncertainty. One strong portrait, many touchpoints. Sharper brand, tighter access.

Absolute flexibility

– and absolute control

Automated and Scalable

A fully automated, secure and scalable system for any number of employees in any number of locations, without the need for complicated systems or equipment.

One Portrait – Many Uses

Integration with internal systems ensure that portraits reach far beyond just ID cards – they live in chats, Office 365 and online employee presentations.

A Mobile Solution

A simple mobile-first setup ensures that the cost for adding new locations and employees are minimal – forget expensive robots and complex setups.

Instant Portrait Availability

When a new person starts, you need the ID-card now – not when a photographer can pop by. Now the portrait is ready before the first cup of coffee is finished.

Consistent and Professional

All portraits are aligned with the corporate design to be consistent and look professional. And should guidelines change, all portraits can be updated to match.

Complete Compliance

With a worflow designed to be absolutely GDPR compliant and customisable, you maintain full compliance with internal and external guidelines.

Automation and Integration

We move the simple ID portrait from just being a matter of identification to that of a strategic asset. With clear organisational ownership and deep system integrations, the portrait becomes a valuable identifier in the general internal and external communication.

From Office 365 to the online employee presentations and e-mails, a uniform and professional looking portrait makes every face the face of the organisation. All in a fully automated and streamlined process.